Volunteer shift scheduling for campaigns
Fill every shift. Cover every gap. Proof by 7am.
Capstone Volunteer is scheduling for the field program of a downballot campaign. It imports your volunteer list, builds the shift grid across vote centers and early-voting sites, flags conflicts and coverage gaps before they happen, and emails the coverage report every morning.
7-day free trial on every plan. No voter file required.
The gaps you find at 6am were visible the night before
A volunteer double-booked at two centers means a gap at both. The grid catches it the moment it happens.
A no-show on election day is a coverage hole you find at 6am. The gap panel shows it the night before.
The field director builds the report by hand at midnight. The 7am email does it.
The proof
Loaded end to end with real campaign data
These are real workbooks from real DC council campaigns, uploaded as they were. The left side is what the field team actually kept. The right side is what the importer made of it, in one pass.
| A | B | C | D |
| *** WARD 4 VOLUNTEERS!!! CALL FIRST *** | |||
| Jasmine Joyner | 2.0255551E9 | 4.0 | Jasmine - Jacelyn - Reji (10 a.m.) |
| D. Okafor | (202) 555-0114 | Ward 4 | Takoma 6am (flaked) |
| JASMINE JOYNER | 202-555-5551 | 4 | duplicate of row 3 |
| A. Chen | 2025550188 | 4 | early vote Sat + Sun?? |
✓268volunteers imported, deduplicated exact, then phone, then fuzzy
✓74 + 25vote centers and early-voting sites mapped to wards
✓700+shifts on the grid, the 7-day window plus election day
✓400+assignments parsed, with (flaked) read as a no-show
How it works
From spreadsheet to scheduled in an afternoon
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Step 1
Setup
Election dates, wards, locations, shift templates. Ten minutes.
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Step 2
Import
Your spreadsheet, the party's export, or the QR signup pool. Deduplicated.
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Step 3
Schedule
The live grid shows every center, every shift, every conflict.
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Step 4
Fill and report
Gaps ranked by who lives in the ward and who has covered this center before. The report lands at 7am.
What your field program gets
Every shift covered
Conflict and gap detection runs live on the grid, and the fill panel ranks candidates by who lives in the ward and who has covered the center before.
Every volunteer known
Cross-campaign history, reliability counts, and merge tools keep one clean record per person, cycle after cycle.
Every interaction logged
Calls, texts, emails, and in-person contacts with attribution, plus a follow-ups-due queue so nobody goes cold.
Every morning, the report
The executive summary PDF, coverage by ward, CSV export, and the scheduled email that lands at 7am. See the report.
Every campaign signed up in under a minute
A printable QR code opens a public signup form, and every submission lands in a deduplicated volunteer pool. How QR signup works.
Every question answered
Ask the system anything about your field program. It answers from your live data with citations, and it drafts recruitment texts.
Pricing
Priced for a downballot budget
Every plan starts with a 7-day free trial of the full product: long enough to import the list, build the grid, and read two 7am reports before a dollar moves.
Campaign
$99/month
The full field program for one race, gaps filled and reported.
- Unlimited volunteers
- Conflict and gap detection
- Area-ranked gap fill
- The 7am coverage report
- The AI assistant
Multi-ward
$149/month
For at-large and county-wide races running several ward teams.
- Everything in Campaign
- Several ward teams, one grid
- Coverage rollups by ward
Through November
$295 once
Today through election week, one payment, done.
- Everything in Campaign
- The rest of the cycle for the price of 3 months
- Ends when the race does
How it compares
The party stack costs five figures a year and does not schedule a single shift. The volunteer managers are built for food banks and hospitals, and they do not know what a field program is. The spreadsheet is free and it is the reason you found a gap at 6am on election day. Capstone Volunteer is $99 a month and it schedules the shifts, fills the gaps, and sends the report.
Questions field directors ask
Do we need the voter file?
No. Capstone Volunteer works from your own spreadsheet import or the QR signup pool. No voter file, no party data, no other tool required.
Can we import from NGP VAN?
Yes. The import pipeline handles spreadsheet exports, with column auto-mapping, phone and ward normalization, and deduplication.
What happens at 7am?
The coverage report emails the field director automatically. Every shift, every center, every gap, in one executive summary.
Is there a free trial?
Yes. Every plan starts with a 7-day free trial of the full product: import the list, build the grid, and read two 7am reports before a dollar moves.
How does the AI assistant work?
It answers questions from your live campaign data, with citations, and it drafts recruitment texts for you.